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Information for Authors


II. Preparing Manuscripts for Submission
3. Text

III. Manuscript Submission and Review

IV. What to Expect after Acceptance

V. Research and Publication Ethics

I. General Information about Annals of Internal Medicine

A. Mission and Scope

Annals of Internal Medicine’s mission is to promote excellence in medicine, enable physicians and other health care professionals to be well-informed members of the medical community and society, advance standards in the conduct and reporting of medical research, and contribute to improving the health of people worldwide. To achieve this mission, the journal publishes a wide variety of original research, review articles, practice guidelines, and commentary relevant to clinical practice, health care delivery, public health, health care policy, medical education, ethics, and research methodology. In addition, the journal publishes personal narratives that convey the art of medicine.

B. Readership and Reach

Annals of Internal Medicine has a large readership that includes the members of the American College of Physicians (141,000 in 2014) and many more physicians, health care professionals, and researchers worldwide. Annals print issues are distributed to more than 100,000 readers worldwide, and free online access is available to many articles at annals.org as part of its commitment to readers, authors, and society. Free, publicly accessible content includes: Clinical Guidelines, NIH Conferences, AHRQ Comparative Effectiveness Reviews, Summaries for Patients, In the Clinic Patient Information Pages, and selected other content. Abstracts, Tables of Contents, E-mail Alerts, Podcasts, Video News Releases, and Author Insight Videos are also free. In addition to the access described above, Annals provides many countries in the developing world with immediate free access through the HINARI program.

Annals of Internal Medicine is among the most highly cited and influential journals in the world. The most recent (2014) Annals of Internal Medicine Impact Factor is 17.810—the highest of any specialty journal in the Thomson Reuters’ General and Internal Medicine category and 4th among 153 general medicine journals. Annals of Internal Medicine is indexed in BIOSIS Previews, CAB Direct, Chemical Abstracts Service (CASSI), CINAHL, Current Contents - Clinical Medicine, Current contents - Live Science, EMBASE, Index Medicus, MEDLINE, PubMed, Science Citation Index, Science Citation Index Expanded, and Scopus.

C. Publisher

The American College of Physicians (www.acponline.org), publisher of Annals of Internal Medicine, is the largest medical specialty organization and is the second largest physician member group in the United States. ACP members include internal medicine physicians (internists), related subspecialists, and medical students. Internists specialize in the care of adults. Statements expressed in Annals of Internal Medicine reflect the views of the authors and not necessarily the policies of the journal or of the American College of Physicians, unless so identified.

D. Copyright/Permissions for Author Reuse of Published Material

All authors, except U.S. government employees whose work was done as part of their official duties, must transfer copyright to the American College of Physicians, publisher of Annals. Transfer of copyright signifies transfer of rights for print publication; electronic publication; production of reprints, facsimiles, microfilm, or microfiche; or publication in any language. Authors are granted the rights after publication in Annals to reuse the published article or portions thereof that they created as described here without requesting permission from the ACP. These authors’ rights are to reuse figures and tables as part of new publications; include the article, or portions thereof, in their thesis, dissertation, or collection dedicated to their educational work; and provide copies to students in classes they teach. In all these cases for reuse, authors will give proper credit to the original publication in Annals as follows:

Reproduced with permission from Author(s). Title. Annals of Internal Medicine. Year; vol: pp-pp. © American College of Physicians.

Authors reusing their material as described above do not need to contact Annals for permission. For other uses, the author must request permission directly from each individual journal article page. Just click on the “Get Permissions” in the content toolbox, which is located in the horizontal bar across the top of the article title when viewing the article on annals.org.

Authors reusing content in a submitted manuscript to Annals should refer to Section III.E, below.

II. Preparing Manuscripts for Submission

A. Formatting

Annals publishes a variety of article types, as listed below. The links accompanying each article type provide details about the article type and specific formatting requirements. General formatting guidelines are presented in the section following the article types, and Section II B. contains guidance on reporting statistical findings.

Authors should write for a sophisticated general medical readership; follow principles of clear scientific writing (Council of Science Editors. Scientific Style and Format. 8th ed. Chicago, IL: University of Chicago Press; 2014.) and statistical reporting (see Section II.B. General Statistical Guidance)); and prepare manuscripts according to recommended reporting guidelines and checklists whenever possible. Manuscripts that follow these recommendations generally fare better than those that do not.

Note that Annals publishes some content that is produced internally and does not represent material that is submitted for peer review by external authors. This material includes special features, such as In the Clinic, ACP Journal Club, The Consult Guys, and Virtual Patients.

Article Types

Type

Description

Original Research

Reports of original analyses of data on prevalence, causes, mechanisms, diagnosis, course, treatment, and prevention of disease. [Peer reviewed]
More details

Reviews: Systematic & Meta-analyses

Reviews that systematically find, select, critique, and synthesize evidence relevant to well-defined questions about diagnosis, prognosis, or therapy. [Peer reviewed]
More details

Clinical Guidelines, including synopses

Official recommendations from professional organizations on issues related to clinical practice and health care delivery. [Peer reviewed]
More details

Research and Reporting Methods

Articles related to research methods or reporting standards. [Peer reviewed]
More details

Reviews: Narrative

Review articles that use informal methods to collect and interpret information, which is often summarized subjectively in narrative form. Narrative reviews are especially suitable for describing cutting-edge and evolving developments and underlying theory. [Peer reviewed]
More details

Academia and the Profession

Descriptions and evaluations of innovations in medical education, training, professionalism, and career development. [Peer reviewed]
More details

Ad Libitum

Poetry. [Peer reviewed]
More details

Editorials

Commentary on current topics or on papers published elsewhere in the issue. [Typically solicited and reviewed by Editors]
More details

Graphic Narratives/Comics

Original graphic narratives, comics, animation/video, and other creative forms addressing medically relevant topics. [Peer reviewed]
More details

History of Medicine

Essays, reports, or biographical sketches related to the history or evolution of medicine. [Peer reviewed]
More details

Ideas and Opinions

Essays representing opinions, presenting hypotheses, or considering controversial issues. [Usually peer reviewed; sometimes solicited by Editors]
More details

In the Balance

Pairs of essays that take contrary views on unsettled questions related to the practice of medicine. [Peer reviewed; typically solicited by Editors]
More details

Letters: Clinical Observations

Brief research or case reports. [Peer reviewed]
More details

Letters: Comments

Comments on articles published in Annals. [Not peer reviewed]
More details

Medicine and Public Issues

Articles related to the economic, ethical, sociological, or political environment in medicine [Peer reviewed]
More details

On Being a Doctor

Short personal essays about the experience of being a physician. [Peer reviewed]
More details

On Being a Patient

Short personal essays about the experience of being a patient. [Peer reviewed]
More details

Personae (cover photograph)

Photographs that capture the personality of people in the context of their daily lives. [reviewed by Editors]
More details

Updates

Summaries of a selection of key publications from a calendar year in a single specialty, derived from Update presentations at the American College of Physicians Annual Meeting. [solicited and reviewed by Editors]
More details


1. Title Page

Title: Give the title and subtitle (if any). Title should be concise (15 words or fewer), reflect the study design/article type (e.g., randomized controlled trial, systematic review), and contain terms that will assist in identifying the article in electronic searching. Also provide a short or “running” title of 7 or fewer words.

Authors: List authors in the order in which they are to appear in the byline of the published article. In the case of group authorship, identify one or more authors who will have responsibility for the publication. Give the institutional affiliation for each author, financial support information, contact information for the corresponding author, and contact information for the author to receive reprint requests. Annals follows the International Committee of Medical Journal Editors (ICMJE) recommendations for defining authors and contributors.

Section V. A of Information for Authors provides guidance regarding group authorship.

Word Count: List the word count for the text of the manuscript. Don’t include the abstract, figure legends, titles of tables, footnotes (for figures or tables), or the references in the manuscript word counts.

2. Abstracts

Authors should follow the Abstract format guidelines provided for the particular article type that they are submitting.

3. Text

Annals strongly encourages authors to follow EQUATOR reporting recommendations when presenting original data or the findings of a systematic review (www.equator-network.org). All submitted manuscripts should include page numbers.

4. Acknowledgments

Acknowledge only persons who have contributed to the scientific content or provided technical support. Authors must obtain written permission from anyone they list in the Acknowledgments section, including confirmation of the nature of the contribution. The corresponding author must also affirm that he or she has listed everyone who contributed significantly to the work in the Acknowledgments.

5. References

References should follow the standards summarized in the National Library of Medicine’s Citing Medicine, 2nd edition. These resources are regularly updated as new media develop, and currently include guidance for print documents; unpublished material; audio and visual media; material on CD-ROM, DVD, or disk; and material on the Internet. See www.nlm.nih.gov/bsd/uniform_requirements.html for sample references that conform to the style specified by the National Library of Medicine.

  • Number references, using Arabic numerals in parentheses, in the order in which they first appear in the text. References cited in a table/figure should appear in numeric order relative to the first citation of the table/figure in the text. For example, if the last reference cited before the table/figure in question is mentioned as reference 14, and that table/figure contains 5 references that have not been cited, the references in the table/figure would be numbered 15 through 19. Reference citations in the text would then recommence with number 20.
  • Appendix material should not have separate reference sections. References that appear in both the text and the appendix should be numbered as they appear in the text. Any references that appear only in the appendix should be added consecutively at the end of the appendix list.
  • Use the reference style of the National Library of Medicine, including the abbreviations of journal titles.
  • List all authors when there are 6 or fewer; when there are 7 or more authors, list only the first 6 and add “et al.”
  • Do not use ibid. or op cit.
  • Include an “available from” note for documents that may not be readily accessible.
  • Cite symposium papers only from published proceedings.
  • When citing an article or book accepted for publication but not yet published, include the title of the journal (or name of the publisher) and the year of expected publication.
  • Include references to unpublished material in the text, not in the references (for example, papers presented orally at a meeting; unpublished work [personal communications, papers in preparation]), and submit a letter of permission from the cited persons to cite such communications (in general, avoid citations to unpublished scientific results).
  • Ensure that URLs used as references are active and available (the references should include the date on which the author accessed the URL). Citations to Wikipedia are permitted only if they are used to support statements about popular sentiment about an issue.

6. Footnotes

Use footnotes only on the title page and in tables. Do not use footnotes in the text. Footnote symbols, in the order in which they should be used, are *, †, ‡, §, ||, ¶, **, ††, ‡‡, and so on. Do not use numbers or letters.

7. Tables

Number tables with Arabic numerals in the order in which they appear in the text. Tables that are meant as appendix material should be numbered as Appendix Table 1, Appendix Table 2, and so on. Label tables with titles that concisely describe the content of the table so that a reader can understand the table without referring to the text. Tables may contain abbreviations that we do not permit in the text but should contain a footnote that explains the abbreviation. Give the units of measure for all numerical data in a column or row. Place units of measure under a column heading or at the end of a side heading only if those units apply to all numerical data in the column or row.

8. Figures

Number figures with Arabic numerals in the order in which they appear in the text. Figures that are meant as appendix material should be numbered as Appendix Figure 1, Appendix Figure 2, and so on. Each figure should have a figure legend that begins with a short title. Reduce the length of legends by using phrases rather than sentences. Explain all abbreviations and symbols on the figure, even if an explanation appears in the text. For pictures of histologic slides, give stain and magnification data at the end of the legend for each part of the figure. If no scale marker appears on the figure, give the original magnification used during the observation, not that of the photographic print.

B. General Statistical Guidance

This section provides details on Presentation, Multivariable Analyses, Measurement Error, Measures of Effect and Risk, Missing Data, Longitudinal Analyses, and Figures and Tables.

C. Special considerations for particular types of work

1. Clinical trial registration

Annals follows the trials registration policy of the International Committee of Medical Journal Editors (ICMJE). Annals only considers trials that have been appropriately registered and will reject those that are not appropriately registered. Authors should consult ICMJE.org for details of the policy, which requires registration of required details in an ICMJE accepted registry before the start of patient enrollment for clinical trials that began enrollment on or after July 1, 2005.

As defined by the ICMJE, a clinical trial is any research project that prospectively assigns human subjects (or groups of human subjects within clustered trials) to intervention and comparison groups to study the cause-and-effect relationship between a medical intervention and a health outcome. A medical intervention is any intervention used to modify a health outcome, and includes but is not limited to drugs, surgical procedures, devices, behavioral treatments, and process-of-care changes. A trial must have at least 1 prospectively assigned concurrent control or comparison group in order to trigger the requirement for registration. Nonrandomized trials are not exempt from the registration requirement if they meet the above criteria.

Exemptions to this policy are infrequent. However, if you believe that circumstances warrant an exception, we would be willing to consider your request. The issues that contribute to our consideration of such situations are listed below and should be addressed in your request.

  • A detailed explanation for why the trial was registered late.
  • The reason that prompted trial registration.
  • The precise date of trial registration and the date the first participant was enrolled.
  • The number and percentage of patients, compared to the final sample size, enrolled prior to registration.
  • Information from the protocol or IRB application indicating the primary outcome; secondary outcome. The primary outcome/secondary outcome as stated in the trial registration. An explanation for any discrepancies between the primary/secondary outcome in any of the supporting documentation (trial registration, SAP, etc) and as stated in the manuscript.
  • Your assurances that no interval analysis was conducted prior to the registration of the trial.
  • Any other information you think relevant to the request.

2. Systematic Review and Meta-analysis Registration

Annals supports but does not require prospective registration of systematic reviews and meta-analyses in an international registry, such as PROSPERO.

3. Data Sharing and Reproducible Research

Authors should be prepared to provide original study data and statistical code if requested by the editors. The editors may request access to study data during the peer-review process and may cease consideration of a manuscript if the authors cannot or will not provide the data. These data will be treated confidentially and not shared beyond the editorial staff.

To encourage transparency and reproducible research (Laine C, Goodman SN, Griswold ME, Sox HC. Reproducible research: moving toward research the public can really trust. Ann Intern Med, Mar 2007; 146: 450-453.) Annals publishes a statement with every original research article (Article or Brief Communication) indicating the authors willingness to share the following items with the public:

  • Study protocol (original and amendments)
  • Statistical code used to generate results
  • Dataset from which the results were derived

Annals encourages but does not typically require the sharing of these items. However, we do require that authors state their willingness to share, and any conditions for sharing. Access to these items may range from completely unrestricted (e.g., free availability of all the items via posting on an open-access Web site) to restricted (e.g., availability of certain portions of the items to approved individuals through written agreements with the author or research sponsor).

III. Manuscript Submission and Review

A. How to Submit a Manuscript

We accept submissions only through our online manuscript submission system (click here to submit online). Please do not submit manuscripts as electronic mail attachments or by regular mail. Annals does not charge author submission or publication fees.

B. Correspondence between Authors and Annals

Electronic mail is the main form of correspondence between authors and the journal and authors must provide accurate, active e-mail addresses for each author at the time of manuscript submission and update these addresses as necessary during the review process. Although the corresponding author serves as the first contact for all communication about manuscripts submitted to Annals, all authors receive copies of reviews and editorial correspondence. It is the corresponding author’s responsibility to coordinate responses to requests for revision and questions about the work under review including but not limited to questions regarding the integrity of the work, requests for study protocols or trial registry information, study data, and documentation of institutional review board approval. Any author, however, should contact the editors if they perceive problems related to what is being communicated by the corresponding author.

If the list of authors changes between submission and final acceptance of an article, it is the corresponding author’s responsibility to explain the changes to the editors in writing and to obtain written documentation that all of the authors (including any deleted and added authors) approve of the author changes.

C. Funding and Conflict of Interest Disclosures

At the time of manuscript submission, Annals of Internal Medicine requires corresponding authors to summarize all authors’ conflict of interest disclosures. We also require conflict-of-interest disclosures from members of panels that help formulate consensus or guideline recommendations, even if those contributors are not named authors on the consensus or guideline statement. Failure to provide accurate information about potential conflicts of interest at the time of submission will be viewed as a breach of author responsibility and could negatively affect publication decisions. We provide the summary information collated by the corresponding author to editors and peer reviewers.

As part of the initial submission process, we also ask the corresponding author to attest that the authors had access to all the study data, take responsibility for the accuracy of the analysis, and had authority over manuscript preparation and the decision to submit the manuscript for publication. We do not consider an article unless the corresponding author makes this attestation on behalf of the authors. We also ask the corresponding author to confirm that all authors approve the manuscript and agree to adhere to all terms outlined in Annals of Internal Medicine information for authors including terms for copyright (see Section I.D).

In the Methods section of the text, authors must state the funding source for the work and describe the role(s) of the funding organization in the design of the study; the collection, analysis, and interpretation of the data; and the decision to approve publication of the finished manuscript. If the funding source had no such involvement, the authors should state that.

D. Protocols and Other Materials

Authors of manuscripts submitted after November 13, 2014 will be encouraged to submit their study protocols as part of the submission process. If your submission reports a clinical trial, you must submit the original preenrollment protocol (ideally prepared according to the 2013 SPIRIT standards) with any amendments that were made. If your submission reports a cohort, case-control, cross-sectional or systematic review and meta-analysis study for which there is a protocol, please submit that protocol or provide an active link to a curated site where the protocol may be found. Annals encourages authors of accepted articles to post the protocol or a link to it as a supplement to the article. If authors choose not to provide readers with access to the protocol at the time of publication, the supplement will include the statement, “The authors chose not to provide readers access to the study protocol with this article.”

If your submission describes the results from a survey or questionnaire, please submit a copy of these materials as it will improve the speed and quality of the review process. Other associated files that you may consider submitting include but are not limited to the following:

Cover letter with specific points that you want to make to the editors

Studies related to the submission that have been accepted for publication or published

Reviews of this submission from other journals

E. Related Work, Duplicate Publication, and Use of Previously Published Material in Submitted Manuscripts

Manuscripts are considered for publication with the understanding that no part of their contents are under consideration for publication elsewhere; have not been published or posted elsewhere; and will not be posted or published elsewhere, except in abstract form or with the express consent of the Editor and Publisher.

Authors should give full details on any possible previous or duplicate publication of any content of the manuscript in the cover letter. They should include copies of published papers and manuscripts of papers that are in preparation, under review, or in press that contain data or other content that appears in the submitted manuscript. Editors use these materials when making judgments about duplicate publication.

Previous publication of a small fraction of the content of a manuscript does not necessarily preclude its being published in Annals, but the editors need information about previous or in process publications when deciding how to use space in the journal efficiently. The editors regard authors’ failure to disclose possible prior or concurrent publication as a breach of scientific ethics. We usually do not consider abstracts, posters, monographs, or detailed technology reports as duplicate prior publications that preclude submission. However, we usually deem other duplicative material (e.g., articles, reviews, perspectives) that is submitted; in press; or published in another peer review, easily accessible journal or source (e.g., The Cochrane Library) as prior work that precludes publication in Annals. If at any time the author submits a manuscript that is under review by Annals to another journal, the author must inform the editors so that Annals can cease our review.

In rare cases Annals will permit authors to reuse previously published content (e.g., tables, figures) from other sources. It is the authors’ responsibility to obtain written permission to reuse the content from the copyright owner, including the authors’ own work if copyright had been transferred to a publisher or other entity. In these situations, proper attribution to the original source must be provided according to the requirements of the copyright owner; if instructions are not provided, then the format outlined in the Copyright/Permissions Section above should be used. The documentation granting permissions should be submitted at the time of manuscript submission as an addendum to the cover letter and, for accepted manuscripts, must be submitted to Annals before publication. Failure to provide adequate permissions could result in reversal of manuscript acceptance.

F. Confidentiality

The staff at Annals keeps author correspondence confidential, unless it is intended for publication (e.g., as a comment on a published article). We also ask that authors and reviewers keep editorial correspondence confidential, and that authors refrain from sharing either the correspondence itself or the essence of its content with individuals who are not their collaborators. Maintaining such confidentiality helps ensure that editors can offer advice that is in the best interests of authors’ papers without concern for how it might be considered or used by others.

G. Acknowledgment of Receipt

We acknowledge all manuscripts and assign each a unique, confidential manuscript number. We provide all authors with instructions for checking the status of the manuscript online. To check the status of your manuscript online, click here.

H. Internal Review by Editors and External Peer Review

At least 1 Editor and 1 Associate Editor read each manuscript. Together, they decide whether to send the paper to outside reviewers. If a paper is rejected without external review, authors are notified electronically within 1 to 2 weeks of receipt. We retain copies of rejected manuscripts for 60 days, after which we delete them from our system.

We send about 45% of submitted papers for external peer review, usually to at least 2 reviewers. The Editors select reviewers from an electronic database of approximately 18 000 reviewers. We ask reviewers to declare potential conflicts of interest and to decline the opportunity to review if they think that a close personal or professional relationship with any of the authors could lead to a biased review. If peer reviewers do not know whether a particular situation merits disqualification from the review process, they should contact the editors who will advise them about recusal on a case-by-case basis. Authors may list individuals who they do not want to be a reviewer, but must justify their request in the cover letter.

Editors and associate editors discuss many of the papers that are peer reviewed at a weekly manuscript conference. Editors recuse themselves from discussing manuscripts and avoid participation in decisions about manuscripts if they have a close personal or professional relationship with any of the authors. Quantitative or methods-focused papers that pass initial review are usually also reviewed by our statistical editors at a weekly statistical conference.

I. Criteria for Editorial Decisions

Annals can publish only a fraction of all papers submitted each year. In recent years, 8% of all unsolicited submissions and <5% of original research articles were accepted. Editors judge the potential importance and newness of material and consider scientific rigor using established methodological criteria. They select manuscripts based on the strength of the paper compared with other papers under review, the need for Annals to represent a balanced picture of important advances in internal medicine, and the number of accepted papers in the paper’s category and topic area. Almost all papers that we accept require editorial or statistical revision before publication. Editorial assistance includes, but is not limited to, providing specific guidance regarding transparent reporting of items mentioned in pertinent reporting standards (e.g., CONSORT, PRISMA). Of note, to check or clarify analyses and findings, editors may ask researchers to provide the raw data for their studies during review or if concerns about scientific integrity arise after publication.

We send the reviewers’ comments to authors whether or not we accept the article. On occasion, we reject an article but invite a resubmission that addresses specific concerns of the editors. We aim to accept a high percentage of reinvited articles and specify conditions that the authors must meet before we will accept the manuscript. We determine whether to send the reinvited manuscript for further external peer review or internal editorial and statistical review on a case-by-case basis.

J. Fast-Track Review and Publication

Authors may request expedited review for manuscripts of very high quality that report findings that are likely to immediately affect practice or policy. We give priority for fast-tracking to large clinical trials and manuscripts reporting results likely to have an immediate impact on patient safety. If authors think that their manuscript warrants expedited review and publication, they should contact the Senior Deputy Editor (cmulrow@acponline.org) with their request and rationale. They should also include an electronic version of the manuscript and, for trials, the protocol and registry identification number.

Within 2 business days, the editors judge whether a manuscript is suitable for Annals’ expedited review, and advise authors regarding electronic submission of their article. Editors send expedited papers for peer review. They generally provide decisions and suggestions for any revision no later than 1 month after manuscript submission. Editors request that authors of expedited manuscript address initial suggestions for revisions very carefully to help avoid the need for additional revisions, and that, if feasible, authors return revised manuscripts within 2 weeks. Expedited material is usually published electronically at Annals.org within 3 weeks of final acceptance, with print publication 8 weeks later.

Not all manuscripts reviewed via the fast track mechanism will be found suitable for rapid publication. Some manuscripts reviewed through this process may require substantial revision and cannot be published until a satisfactory revision is available.

K. Submitting an Appeal

The editors expect appeals infrequently and seldom reverse their original decisions. Many rejections involve editors’ judgments of priority that authors usually cannot address through an appeal. However, authors who think that their manuscripts were erroneously rejected may e-mail an appeal letter to the editor who handled the manuscript. The letter should detail the author’s concern and state how the manuscript could be revised or clarified to address key problems mentioned by editors and reviewers. Editors only consider appeals that are submitted within 2 months of the manuscript’s rejection and consider appeals only once. Upon receiving the appeal, editors may confirm their decision to reject the manuscript, invite a revised manuscript, or seek additional peer review or statistical review of the original manuscript.

IV. What to Expect after Acceptance

A. Post acceptance Copy Editing and Proofs

All accepted manuscripts are copy edited to improve clarity and achieve consistency of style and formatting of journal content. Authors will have the opportunity to approve revisions made during the copy editing process. Editors will work with authors to arrive at agreement when authors do not find the revisions acceptable, but Annals reserves the right not to publish a manuscript if discussion with the author fails to reach a solution that satisfies the editors.

We notify authors when they can expect to receive proofs. Authors who think they may not be able to examine proofs within 48 hours of receiving them should call the Editorial Production Supervisor (215-351-2731) to designate a colleague who will review proofs.

B. Author Forms and Conflict Disclosures

If editors invite the authors to revise a manuscript after peer review, we ask each author, including the corresponding author, to complete his or her own International Committee of Medical Journal Editors (ICMJE) conflict-of-interest disclosure statement. Information about this form, which all ICMJE member journals have adopted, is available at ICMJE.org. At the time of manuscript acceptance, we ask authors to confirm and update, if necessary, their online disclosure statements. At the time of publication, the completed disclosure statements become available for readers to view on annals.org.

If editors invite the authors to revise a manuscript after peer review, we require that authors provide written permission from the individuals they list in the Acknowledgments section. We will also ask each author to confirm that he or she meets authorship criteria as defined by the ICMJE (see Section V. A), document his or her contributions, and transfer copyright to the American College of Physicians (ACP) (see Section I.D).

C. Scheduling of Accepted Papers and Proofs

We notify authors when they can expect to receive proofs. Authors who think they may not be able to examine proofs within 48 hours of receiving them should call the Editorial Production Supervisor (215-351-2633) to designate a colleague who will review proofs.

D. Prepublication Embargo Policy

Annals publishes new material every Tuesday with an embargo that lifts at 5 pm Eastern Standard Time on the Monday before. Print issues are published on the first and third Tuesday of each month. Annals sends advance copies of the journal to members of the news media the week before publication. Reporters may not publish stories based on this information until 5:00 p.m. (U.S. Eastern time) the day before the date of publication of an issue. Authors are free to discuss their research with representatives of the media but should not distribute copies of papers accepted for publication in Annals. They should consent to be interviewed only if the reporter agrees to abide by the embargo and will not publish until after the embargo period.

Providing copies of manuscripts or detailed information to media, manufacturers, or government agencies of scientific information described in a manuscript that has been accepted but not yet published violates the policies of Annals and many other journals. Annals may grant an exception to this rule when the paper or letter describes major therapeutic advances, public health hazards (such as serious adverse effects of drugs, vaccines, other biological products, or medical devices), or reportable diseases. Prepublication disclosure as part of sworn testimony before legislative or judiciary bodies may also be acceptable. Authors should discuss any possible prepublication disclosure with the Editors in advance and obtain their agreement.

E. National Institutes of Health-Funded Research Articles

The American College of Physicians, publisher of Annals, supports authors’ adherence to the NIH Public Access Policy. Authors of articles reporting NIH-funded studies may submit to PubMedCentral (PMC) a document that contains the “accepted manuscript.” “Accepted manuscript” refers to the prepublication version for which Annals has issued a notice of final acceptance. Authors should not submit copies of the final published version (e.g., PDF or html versions copied from Annals.org) or redrawn and formatted figures and tables to PMC. This action would violate the American College of Physicians copyright.

Neither the American College of Physicians nor Annals of Internal Medicine can assume responsibility for prepublication versions of articles. To limit confusion about multiple versions of article content, the “accepted version” submitted to PMC should prominently display the following disclaimer immediately following the title:

“This is the prepublication, author-produced version of a manuscript accepted for publication in Annals of Internal Medicine. This version does not include post-acceptance editing and formatting. The American College of Physicians, the publisher of Annals of Internal Medicine, is not responsible for the content or presentation of the author-produced accepted version of the manuscript or any version that a third party derives from it. Readers who wish to access the definitive published version of this manuscript and any ancillary material related to this manuscript (e.g., correspondence, corrections, editorials, linked articles) should go to Annals.org or to the print issue in which the article appears. Those who cite this manuscript should cite the published version, as it is the official version of record.”

Authors are responsible for informing PMC that it should not make the accepted manuscript publicly available in the PMC repository until 6 months after the date of publication in Annals of Internal Medicine.

F. Ordering Reprints

We send a form for ordering reprints to authors when we send the proofs of the edited manuscript. If the author does not return the form to the address listed on the form, we will not order reprints. Third parties who wish to order reprints of published articles may do so by contacting the reprints coordinator (hcanavan@acponline.org).

V. Research and Publication Ethics

Annals follows the recommendations, policies, guidance, and processes related to research and publication ethics developed by the International Committee of Medical Journal Editors, the Council on Publication Ethics, and the Council of Science Editors. These sources provide information about issues such as authorship criteria, duplicate publication, scientific misconduct, defining and managing potential conflicts of interest, editorial independence, retraction of publications, and the treatment of research participants.

A. Authorship

Annals follows the International Committee of Medical Journal Editors recommendations for defining authors and contributors (see: www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html). The ICMJE recommends basing authorship on the following 4 criteria: Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND drafting the work or revising it critically for important intellectual content; AND final approval of the version to be published; AND agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

In addition to being accountable for the parts of the work they have done, authors should be able to identify which co-authors are responsible for specific other parts of the work. In addition, authors should have confidence in the integrity of the contributions of their co-authors.

When used, professional writing assistance must be acknowledged. If those assisting with the writing do not meet criteria for authorship their contributions should be noted in the acknowledgments.

The name of at least one specific author should be listed on the byline even when the article is identified as coming from a group. When a multiauthor group has conducted the work, it is prudent for the group to decide who will be an author before the work is started and confirm who is an author before submitting the manuscript for publication. All members of the group named as authors should meet criteria for authorship, including approval of the final manuscript, and they should be prepared to take public responsibility for the work. They will also be expected as individuals to complete conflict-of-interest disclosure and author forms. Information on how the National Library of Medicine handles group authorship is available at www.nlm.nih.gov/pubs/factsheets/authorship.html. In order to properly acknowledge and index the names of group members, there should be a note accompanying the group name on the byline. This note should list all group members and note whether they are authors or non-author contributors/collaborators.

B. Human Subjects Research

Research that involves human participants also includes investigations that use only human blood, tissue, or medical records. The authors must confirm review of the study by the appropriate institutional review board or affirm that the protocol is consistent with the principles of the Declaration of Helsinki (www.wma.net/en/30publications/10policies/b3/). If the authors did not obtain institutional review board approval before the start of the study, they should so state and explain the circumstances. If the study was exempt from review, the authors must state that such exemption complied with the policy of their local institutional review board. They should affirm that study participants gave their informed consent or state than an institutional review board approved conduct of the research without explicit consent from the participants.

If patients are identifiable from illustrations, photographs, pedigrees, case reports, or other study data, the authors must attest in writing that they have obtained signed release from each such individual (or copies of the figures with the appropriate release statement) giving permission for publication with the manuscript. To maintain confidentiality about the identity of subjects, authors should not submit these permission forms to the journal but must keep them on record.

C. Scientific Misconduct and Breaches of Journal Policy or Ethical Standards

In addition to breaches in procedures related to human subjects, research misconduct includes issues related to the fabrication or falsification of data, and plagiarism. Violations of publication ethics include duplicate publication, misrepresentation of author contributions, and failure to disclose potential financial conflicts of interest. Should the Editors suspect research misconduct or violations of publication ethics related to manuscripts submitted for review, the journal reserves the right to notify and forward the submitted manuscript to the chief executive officer and/or dean of the sponsoring institution, the funding institution, or other appropriate authority for investigation. Annals recognizes the responsibility to notify the appropriate authorities but does not undertake the actual investigation or make determinations of misconduct. The editors will notify the authors of the journal’s intention to report a suspicion of research misconduct or violation of publication ethics.

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